Configuring your Kerio Connect Client

In Kerio Connect Client, you can configure these settings:

  • Email signature
  • Hide images from external sites
  • Specify the number of messages displayed
  • Set the displayed emails as read after a specified time interval
  • Interface language and time zone
  • Specify the Reply-to and From email address
  • Password (if allowed)
  • Store quota

Configuring several additional settings is covered in other articles:

  • Colors (theme)
  • Message preview
  • Out of Office message
  • Delegation
  • Whitelist email address
  • Email filters
  • Notifications for new messages and event/task reminders
  • Folders to by synced to mobile devices
  • Send signed and encrypted messages
  • Manage and reset your mobile devices
  • Hide/display folder tree
  • Configure Click to Call (if available)

 

Configuring email signature

In Kerio Connect Client, you can create a signature block that is automatically appended to every message you write.

  1. Click Tools > Settings (in Windows Client), or Kerio Connect > Settings (in Mac Client), or your name > Settings (in Web Client).
  2. Go to Email > Signature.
  3. Type whatever text you want at the end of your messages. You can also use HTML code instead of plain text. The maximum length of the signature is 4095 ASCII characters.

NOTE

New in Kerio Connect 9.1!

You can insert images directly in your signature.

Kerio Connect Client displays the images in their original size.

  1. Click Save at the bottom.

NOTE

If you reply to a message, Kerio Connect Client places your signature directly under your reply.

Hiding images from external sites

Kerio Connect Client hides all images from external sites in your emails.

To display them manually, click Display images under your message header.

To display messages automatically:

  1. Click Tools > Settings (in Windows Client), or Kerio Connect > Settings (in Mac Client), or your name > Settings (in Web Client).
  2. Click your name in Kerio Connect Client and select Settings.
  3. Go to Email > Reading.
  4. Select Display images from other websites.
  5. Click Save.

Specifying the number of displayed messages

NOTE

New in Kerio Connect Client 9.1!

You can specify how many messages Kerio Connect Client displays on a single page.

  1. Click Tools > Settings (in Windows Client), or Kerio Connect > Settings (in Mac Client), or your name > Settings (in Web Client).
  2. Go to Email > Mail.
  3. Select the number from the Emails per page drop down list.
  4. Click Save.

Setting messages as read

You can specify the time internal after which each message is marked as read.

  1. Click Tools > Settings (in Windows Client), or Kerio Connect > Settings (in Mac Client), or your name > Settings (in Web Client).
  2. Go to Email > Reading.
  3. Check the Mark displayed messages as read option and select Immediately or set the time interval.

  1. Click Save.

You can also manually mark messages as read by clicking the colored dot next to each message.

Setting language

The Kerio Connect Client interface is available in: Chinese, Croatian, Czech, Dutch, English (US and UK), French, German, Hungarian, Italian, Japanese, Polish, Portuguese, Russian, Slovak, Spanish, and Swedish.

All items, such as messages, contacts, events and tasks, in all folder types are sorted by the alphabet of the selected language.

NOTE

You can also add your own languages. For more information refer to Translating Kerio Connect Client to a new language.

To select a language:

  1. Click Tools > Settings (in Windows Client), or Kerio Connect > Settings (in Mac Client), or your name > Settings (in Web Client).
  2. In the Language & Region section, select your preferred language.
  3. Save your settings.

Each language has its own rules for displaying time and date. See the following section for more details.

Configuring time display

Time settings are important for displaying the correct time when sending and receiving messages.

By default, time zone settings are based on Kerio Connect server. If you are in a different time zone, you can change the time settings.

Selecting time zones

  1. Click Tools > Settings (in Windows Client), or Kerio Connect > Settings (in Mac Client), or your name > Settings (in Web Client).
  2. In the Language & Region section, select your preferred time zone.
  3. Save your settings.

Changing the time format

Time is displayed according to your selected language. You may want to use different settings, for example, you want to display the Kerio Connect Client in French and use English (US) for the date format.

  1. Click your name in Kerio Connect Client and select Settings.
  2. In the Language & Region section, unselect the Set your locales according to the language settings.
  3. Select the date and time formats and the first day of the week.
  4. Save your settings.

Setting email addresses

In Kerio Connect Client, you can set the address that is displayed on your outgoing messages and the address that replies come to.

  1. Click Tools > Settings (in Windows Client), or Kerio Connect > Settings (in Mac Client), or your name > Settings (in Web Client).
  2. Go to the Email > Composing section .
  3. Enter your email address in the Default From address and Special Reply-To address fields.

  1. Click Save.

Now, when you compose a message, you can select the From address from a drop-down menu.

Changing your password

To change your account password:

  1. Log in to Kerio Connect Client securely via HTTPS.
  2. Click Tools > Settings (in Windows Client), or Kerio Connect > Settings (in Mac Client), or your name > Settings (in Web Client).
  3. In the Password Change section , type your current and new passwords. If your administrator requires complex passwords, Kerio Connect Client tells you what you must include in your new password.

  1. Save your settings.

NOTE

If the Password Change option is not available, contact your administrator.

Displaying account quotas

If you receive messages with large attachments or have a lot of contacts, you may soon use up the quotas assigned for your account.

The limitations include:

  • Space available for your messages
  • Number of items allowed

To see how much space you can use:

  1. Click Tools > Settings (in Windows Client), or Kerio Connect > Settings (in Mac Client), or your name > Settings (in Web Client).
  2. Go to the My Quota section.

There you can see how much space your account is currently using, how many items you have, and what your limitations are.

What to do when your quota is filled up

If you reach any of the limits set for your account, you are not able to receive new messages.

Once you reach 90% of a quota, a warning message is displayed in the top bar of Kerio Connect Client.

To solve this problem, we recommend the following:

  • Delete any unneeded messages in the Sent and Trash folders.
  • Delete any other messages you do not need, especially ones with large attachments.
  • Ask your administrator to turn on automatic items clean-out. This automatically deletes old messages and messages from the trash).
  • Ask your administrator to add some space for your account.

Setting Kerio Connect as the default email client

NOTE

New in Kerio Connect 9.2!

 

For more information refer to Kerio Connect Client for Windows and Mac.

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